Stakt Consulting
Transform Your Aesthetic Clinic Into a Seamless Operation
Streamline operations, boost client engagement, and reduce administrative burdens with intelligent digital workflows designed specifically for aesthetic clinic owner-operators.
Trusted by
Simplify Your Clinic, Delight Your Clients, Grow Your Business.
Simplify Your Clinic, Delight Your Clients, Grow Your Business.
The Impact of Smarter Workflows
The Impact of Smarter Workflows
When you eliminate manual processes and leverage intelligent automation, the results speak for themselves. Here's what aesthetic clinics experience when they modernize their operations:
Reduction in no-shows. Automated reminders and streamline schedulling keep clients engaged and appoinments filled
Reduction in no-shows. Automated reminders and streamline schedulling keep clients engaged and appoinments filled
Faster client intake. Digital forms and AI-assisted consultations accelerate the entire client journey
Faster client intake. Digital forms and AI-assisted consultations accelerate the entire client journey
Call capture rate. Never miss another inbound inquiry with intelligent call management systems
Call capture rate. Never miss another inbound inquiry with intelligent call management systems
Modernized clinics see higher client satisfaction and retention by implementing systems that capture more clients, follow up in a timely way, and alleviate your team to focus on the best service possible.
Our Process
Our Process
Our proven three-step approach ensures your transition to smarter operations is smooth, effective, and tailored to your unique needs. We don't believe in one-size-fits-all solutions—every aesthetic clinic has its own rhythm, clientele, and challenges.
Discovery
We start by analyzing your workflows to identify bottlenecks and hidden opportunities. This diagnostic phase uncovers where manual processes, communication gaps, or operational inefficiencies slow you down, showing exactly where digital solutions and AI automation can have the greatest impact.
Implementation
Using insights from discovery, we implement customized digital workflows that fit seamlessly into your operations. We streamline client intake, automate scheduling and reminders, centralize consultations and media, and provide real-time inventory tracking. AI handles routine tasks—answering questions, qualifying leads, and managing follow-ups—while you stay in full control.
Iteration
Excellence is a journey. After implementation, we monitor performance, gather feedback, and refine processes to match real-world results. As your practice grows, your digital systems evolve, ensuring peak efficiency and adaptable workflows for changing needs.
Discovery
We meet with your stakeholders to understand your existing workflows and uncover opportunities for optimization through AI, automation, or a new set of tools.
Design & Implementation
We design your custom tech stack and create a plan to implement new systems with your team. We provide training and documentation to make sure the transition is smooth.
Iteration
We check in with stakeholders to understand how these new systems are working and start an ongoing process of iterating and improving systems as new tech becomes available and your company needs grow.
Recent Projects
A few ways we've been helping our clients implement quick wins using simple but powerful tech. Just a glimpse of what's possible!
Built in Project Manager
AI automation which reads meeting transcripts and parses out tasks, issues and goals and adds them to the company project manager, goal tracker and issues database. Includes context, due date, and priority based on conversation surrounding each item.
Personalized Digital Second Brain
An always ready AI powered app that captures your thoughts and ideas. Talk to it and it will store your thoughts/ideas, resources, tasks, etc. for later reference. Integrates with your favorite second brain no code tools like Notion, Obsidian, or Guru.
Digital Team Home
A centralized digital workspace where your team can align, collaborate, and move projects forward - complete with the docs, timelines, and embedded/integrated tools you need to stay on the same page.
Slack Resource Bot
Bot accessible through Slack that acts as a connector between your team and your knowledge base. Ask it a question and it will query any resources in your knowledge base, Google Drive, second brain etc. and give an instant, reliable answer - showing it’s sources and offering a link.
AI Powered Voice and
Chat Agents
Voice or chat bots trained on your companies unique brand voice, internal resource docs, and team member trainings to handle inbound and outbound sales calling, customer service requests, and more.
Built in Project Manager
AI automation which reads meeting transcripts and parses out tasks, issues and goals and adds them to the company project manager, goal tracker and issues database. Includes context, due date, and priority based on conversation surrounding each item.
Personalized Digital Second Brain
An always ready AI powered app that captures your thoughts and ideas. Talk to it and it will store your thoughts/ideas, resources, tasks, etc. for later reference. Integrates with your favorite second brain no code tools like Notion, Obsidian, or Guru.
Digital Team Home
A centralized digital workspace where your team can align, collaborate, and move projects forward - complete with the docs, timelines, and embedded/integrated tools you need to stay on the same page.
Slack Resource Bot
Bot accessible through Slack that acts as a connector between your team and your knowledge base. Ask it a question and it will query any resources in your knowledge base, Google Drive, second brain etc. and give an instant, reliable answer - showing it’s sources and offering a link.
AI Powered Voice and
Chat Agents
Voice or chat bots trained on your companies unique brand voice, internal resource docs, and team member trainings to handle inbound and outbound sales calling, customer service requests, and more.
Built in Project Manager
AI automation which reads meeting transcripts and parses out tasks, issues and goals and adds them to the company project manager, goal tracker and issues database. Includes context, due date, and priority based on conversation surrounding each item.
Personalized Digital Second Brain
An always ready AI powered app that captures your thoughts and ideas. Talk to it and it will store your thoughts/ideas, resources, tasks, etc. for later reference. Integrates with your favorite second brain no code tools like Notion, Obsidian, or Guru.
Digital Team Home
A centralized digital workspace where your team can align, collaborate, and move projects forward - complete with the docs, timelines, and embedded/integrated tools you need to stay on the same page.
Slack Resource Bot
Bot accessible through Slack that acts as a connector between your team and your knowledge base. Ask it a question and it will query any resources in your knowledge base, Google Drive, second brain etc. and give an instant, reliable answer - showing it’s sources and offering a link.
AI Powered Voice and
Chat Agents
Voice or chat bots trained on your companies unique brand voice, internal resource docs, and team member trainings to handle inbound and outbound sales calling, customer service requests, and more.
Built in Project Manager
AI automation which reads meeting transcripts and parses out tasks, issues and goals and adds them to the company project manager, goal tracker and issues database. Includes context, due date, and priority based on conversation surrounding each item.
Personalized Digital Second Brain
An always ready AI powered app that captures your thoughts and ideas. Talk to it and it will store your thoughts/ideas, resources, tasks, etc. for later reference. Integrates with your favorite second brain no code tools like Notion, Obsidian, or Guru.
Digital Team Home
A centralized digital workspace where your team can align, collaborate, and move projects forward - complete with the docs, timelines, and embedded/integrated tools you need to stay on the same page.
Slack Resource Bot
Bot accessible through Slack that acts as a connector between your team and your knowledge base. Ask it a question and it will query any resources in your knowledge base, Google Drive, second brain etc. and give an instant, reliable answer - showing it’s sources and offering a link.
AI Powered Voice and
Chat Agents
Voice or chat bots trained on your companies unique brand voice, internal resource docs, and team member trainings to handle inbound and outbound sales calling, customer service requests, and more.
Built in Project Manager
AI automation which reads meeting transcripts and parses out tasks, issues and goals and adds them to the company project manager, goal tracker and issues database. Includes context, due date, and priority based on conversation surrounding each item.
Personalized Digital Second Brain
An always ready AI powered app that captures your thoughts and ideas. Talk to it and it will store your thoughts/ideas, resources, tasks, etc. for later reference. Integrates with your favorite second brain no code tools like Notion, Obsidian, or Guru.
Digital Team Home
A centralized digital workspace where your team can align, collaborate, and move projects forward - complete with the docs, timelines, and embedded/integrated tools you need to stay on the same page.
Slack Resource Bot
Bot accessible through Slack that acts as a connector between your team and your knowledge base. Ask it a question and it will query any resources in your knowledge base, Google Drive, second brain etc. and give an instant, reliable answer - showing it’s sources and offering a link.
AI Powered Voice and
Chat Agents
Voice or chat bots trained on your companies unique brand voice, internal resource docs, and team member trainings to handle inbound and outbound sales calling, customer service requests, and more.
Built in Project Manager
AI automation which reads meeting transcripts and parses out tasks, issues and goals and adds them to the company project manager, goal tracker and issues database. Includes context, due date, and priority based on conversation surrounding each item.
Personalized Digital Second Brain
An always ready AI powered app that captures your thoughts and ideas. Talk to it and it will store your thoughts/ideas, resources, tasks, etc. for later reference. Integrates with your favorite second brain no code tools like Notion, Obsidian, or Guru.
Digital Team Home
A centralized digital workspace where your team can align, collaborate, and move projects forward - complete with the docs, timelines, and embedded/integrated tools you need to stay on the same page.
Slack Resource Bot
Bot accessible through Slack that acts as a connector between your team and your knowledge base. Ask it a question and it will query any resources in your knowledge base, Google Drive, second brain etc. and give an instant, reliable answer - showing it’s sources and offering a link.
AI Powered Voice and
Chat Agents
Voice or chat bots trained on your companies unique brand voice, internal resource docs, and team member trainings to handle inbound and outbound sales calling, customer service requests, and more.
Built in Project Manager
AI automation which reads meeting transcripts and parses out tasks, issues and goals and adds them to the company project manager, goal tracker and issues database. Includes context, due date, and priority based on conversation surrounding each item.
Personalized Digital Second Brain
An always ready AI powered app that captures your thoughts and ideas. Talk to it and it will store your thoughts/ideas, resources, tasks, etc. for later reference. Integrates with your favorite second brain no code tools like Notion, Obsidian, or Guru.
Digital Team Home
A centralized digital workspace where your team can align, collaborate, and move projects forward - complete with the docs, timelines, and embedded/integrated tools you need to stay on the same page.
Slack Resource Bot
Bot accessible through Slack that acts as a connector between your team and your knowledge base. Ask it a question and it will query any resources in your knowledge base, Google Drive, second brain etc. and give an instant, reliable answer - showing it’s sources and offering a link.
AI Powered Voice and
Chat Agents
Voice or chat bots trained on your companies unique brand voice, internal resource docs, and team member trainings to handle inbound and outbound sales calling, customer service requests, and more.
Built in Project Manager
AI automation which reads meeting transcripts and parses out tasks, issues and goals and adds them to the company project manager, goal tracker and issues database. Includes context, due date, and priority based on conversation surrounding each item.
Personalized Digital Second Brain
An always ready AI powered app that captures your thoughts and ideas. Talk to it and it will store your thoughts/ideas, resources, tasks, etc. for later reference. Integrates with your favorite second brain no code tools like Notion, Obsidian, or Guru.
Digital Team Home
A centralized digital workspace where your team can align, collaborate, and move projects forward - complete with the docs, timelines, and embedded/integrated tools you need to stay on the same page.
Slack Resource Bot
Bot accessible through Slack that acts as a connector between your team and your knowledge base. Ask it a question and it will query any resources in your knowledge base, Google Drive, second brain etc. and give an instant, reliable answer - showing it’s sources and offering a link.
AI Powered Voice and
Chat Agents
Voice or chat bots trained on your companies unique brand voice, internal resource docs, and team member trainings to handle inbound and outbound sales calling, customer service requests, and more.
FAQs
How does this system reduce no-shows?
Automated SMS and email reminders are sent to clients at optimal times, significantly reducing no-shows.
How does this system reduce no-shows?
Automated SMS and email reminders are sent to clients at optimal times, significantly reducing no-shows.
Can I centralize client records and photos?
Yes. Our platform provides a centralized, secure digital hub for all clients records, intake forms, before-and-after photos, and treatment plans.
Can I centralize client records and photos?
Yes. Our platform provides a centralized, secure digital hub for all clients records, intake forms, before-and-after photos, and treatment plans.
Will this help with inventory and vendor management?
Absolutely. Our real-time inventory tracking module monitors stock levels, automates reordering based on usage platform, and provides insights into vendor performance, helping you prevent stockouts and optimize purchasing.
Will this help with inventory and vendor management?
Absolutely. Our real-time inventory tracking module monitors stock levels, automates reordering based on usage platform, and provides insights into vendor performance, helping you prevent stockouts and optimize purchasing.
How much time will I save on admin tasks?
Clinics typically save 3-5 hours per day by eliminating manual intake, appoiment schedulling, follow-ups, and data entry.
How much time will I save on admin tasks?
Clinics typically save 3-5 hours per day by eliminating manual intake, appoiment schedulling, follow-ups, and data entry.
Start converting missed calls into booked appointments
Start converting missed calls into booked appointments
Start converting missed calls into booked jobs
Reach out for a free demo or to learn more!